Total time: 2 solid hours without breaks or optional piece.
Hand out a standard agenda for this group including items like: Intros, Agenda Review, Report Backs, Announcements, Evaluation, etc.
Date and name of proposal author(s)
Statement of problem or issue being addressed
Relevant history
Options for addressing problem or issue
Recommendation for best option
Cost (if any)
Trial period and evaluation process
Brainstorm list individually)
Facilitate means to make easy
Facilitates hearing and communicating
Clarify issues
Focus discussion
Prioritize
Bring out all viewpoints
Awareness of who’s speaking (gender, race, age, etc.)
Draws out quiet/oppressed people and limits talkers/privileged
Listen for underlying agreement
Synthesize differences
Ok to make judgment calls
Basically bottom-line responsible for making the meeting run well.
Make sure people know about meeting (make sure you or someone else calls them)
Come with proposed agenda
If it is going to be a hot issue for you it would be good to ask someone else to facilitate (when you want to focus on the issue more than the process)
Also if you have a lot to report back it’s better if you don’t facilitate to balance of talking time
Guerrilla Facilitation
Tyranny e
Names, date, highlights of discussions, word for word proposal and decision reached and intention of decision
Level of detail of note taking depends on subject matter and discussion
Emailing notes out to entire group can be helpful in keeping folx informed who can’t make meetings – taking in to account that not everyone has internet access.
Keep them in a notebook as a record of decisions and group history
Reading notes from last meeting helps prevent unnecessarily repeating discussions and proposals and can improve follow up and accountability on implementing decisions
Good to go over notes at end of meeting to remember what decisions were made and make sure they have people assigned to implement them
Need a watch
Strive towards informing rather than interrupting while being firm
Your job is not to just hold a watch and feel important (or unimportant). You are the champion of a meeting ended early and the last defense against the evil of a way too long meeting.
Need to make judgments about where the discussion is at – for example if its in the middle of a complex discussion it’s not likely to be wrapped up in less than 10 minutes
Warnings at 10, 5, 2 or whatever’s appropriate.
are they being listened to, heard, is oppression at work?
You are hungry for pizza after a long day of fun in the snow and it closes in 15min
Nearest working phone is ¼ mile down the road
role-plays
You are a vegan (nice but militant)
You Love anchovies and never get to have them
You Love sausage and are a little tired of vegetarians
You are vegetarian
PCASC has been planning to hold anti-CAFTA signs at the World Trade Center in which is along the route of the parade. The parade will start in 15 minutes and take about 5 minutes to reach the world trade center where you are now.
You can already see thousands of people with flags getting ready for the parade. On the news coverage of the event last night the Police Chief was quoted as saying, “I believe in free speech but these people need to remember which government gave them that freedom. Any unlawful attempt to disrupt the parade WILL result in arrests.”
You just found out that the Senator will be marching in the parade. He is a key in the upcoming CAFTA vote in congress.
Someone suggests taking the 1000s of anti-CAFTA leaflets in their car and joining the parade with a Senator handing out leaflets.
role-plays:
You told the Senator the last time you saw him that you would never let him sleep if he voted for Fast Track.
You have an ankle injury from soccer, which will make it painful to march.
Can’t get arrested ‘cause you have a warrant
You are scared about going in the street.
You think people who don’t want to go in the street are liberals.
Who facilitated? Was it a decision or did someone just do it?
Does anyone think it was a bad decision?
What worked well? What could have worked better?